Changing a business' headquarters - You run an SCI

Verified 05 septembre 2025 - Directorate of Legal and Administrative Information (Prime Minister), Ministry of Justice

Your situation

  • You run a SCI
  • The seat remains within the jurisdiction of the same court
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The head office can be moved to one of the following locations:

  • Domicile of the legal representative of the business
  • Commercial premises
  • Premises rented jointly by several companies

Moving the head office requires filling in several formalities.

1. Amendment of the statutes

The transfer of the registered office involves a amendment of the statutes of the company.

The law does not impose no specific rules to decide on the transfer of the registered office. The quorum, the number of votes required and the body competent to take the decision shall be determined by the statutes when creating the business.

It may be one or more managers or partners meeting in general meeting.

Warning  

If nothing is provided for in the statutes, the decision must be taken unanimously associates.

The decision must be recorded in a record.

2. Publication of the transfer

The transfer of the registered office entered in the minutes must be published in a support for legal announcements the place of the registered office, within a period of1 month from the time of decision-making.

The notice of transfer of registered office must contain the mandatory particulars following:

  • Reference to the transfer of the seat: indicates the new and old seat.
  • Company name followed, if necessary, by the acronym of the business
  • Legal form of the business
  • Amount of share capital
  • Address of the registered office
  • Unique company identification number
  • Mention " RCS: titleContent” followed by the name of the city where the registry of the business is located
  • Identities of persons with general power to initiate business: surname, first names, domicile

3. Declaration of transfer

The transfer of the registered office must finally be declared within the1 month, on the website company formalities window :

Window of company formalities

When reporting, you must submit the supporting documents following:

  • Copy of the document that decided the transfer of the registered office
  • Dated copy of the updated statutes
  • Proof of use of the new premises: title deed, lease contract, electricity bills...
  • Certificate of publication of the notice in a support for legal announcements

In case of transfer of registered office in the same jurisdiction, it is necessary to submit a new declaration of beneficial ownership (DBE) only if the transfer is accompanied by a change in identity, personal address, distribution of capital or control by the beneficial owners.

In many cases, the head office is located at the personal residence of the manager. Thus, when the manager moves, the personal address of the beneficial owner changes. In this case, an update of the DBE is mandatory.

FYI  

On the company formalities window, the question of a change concerning the beneficial owners is now always raised in the course of the formality. If there is no change, then simply check “ The situation has not changed ” to validate the sending of the formality.

Failure to comply with this obligation may result in severe penalties, such as the removal from the business.

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