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Single staff register

If you employ employees, you have theobligation to maintain a single staff register. Each employee must be registered at the time of hiring in indelible ink.

You must enter the following additional information for each employee :

• Name
• First names
• Nationality
• Date of birth
• Sex
• Employment
• Qualification
• Dates of entry and exit of the establishment
• Type of contract
• If an authorization to hire or terminate employment is required, the date of that authorization or the date of application for authorization
• For foreigner employees, type and serial number of the work authorization document. You must attach a copy of the documents authorizing foreigner workers to engage in paid employment
• For workers made available by a group of employers, the words ‘ made available by a group of employers ’ with the name and address of the latter
• For temporary employees, mention " temporary employee’ with the name and address of the temporary work company
• For young workers holding an apprenticeship or professionalization contract, mention ‘apprentice’ or ‘professionalization contract’

For each trainee you must provide the following information:

• Surname and first names
• Start and end date of the training or probationary period

• Name and surnames of the tutor and place of presence of the trainee

You must also indicate the surnames and forenames volunteers in civic service.

The information on an employee contained in the single staff register must be kept for a period of 5 years from the departure of the employee.

Single document for the assessment of occupational risks (DUERP)

If you employ employees, you must keep this record, y identify and analyse all hazards to the safety and health of employees. It lists all occupational risks (e.g. fall, infection, injury, etc.) to which employees are exposed.

He must be updated at the following times:

• For companies with at least 11 employees, at least every year
• In the event of major adjustments resulting in a change in working conditions or health and safety
• The emergence of additional information concerning the assessment of a risk (e.g. the emergence of a new risk due to new scientific or technical knowledge)

The DUERP must be retained 40 years from its elaboration.

If you do not transcribe or update risk assessment, you are subject to a fine of up to €1,500. This fine may be increased to €3,000 in the case of a repeat offense within one year.

Special Weekly Rest Register

When you have employees who are subject to a special rest regime, you must indicate their name and the type of scheme in this register. The day and the fractions of the day chosen for rest must be specified for each employee. We are talking about a special rest plan when, for example, an employee does not have the same day of rest as everyone else.

The employees concerned must be entered in the register within 6 days who follow their hiring. In the event of a change in an employee's rest days, the change must take place on the register before the new rest period is put in place.

If this register is not kept, you are liable to a fine of €1,500 per employee concerned.

Register of security controls

The register must indicate that the security checks have been carried out in the company. It contains all health and safety verification and control documents.

The information must be kept for 5 years.

In case of bad outfit from the register of security checks, you are liable to a fine of €750 per employee concerned.

Register of Electrical Installation Audits

As soon as you receive public or teams work in your establishment, you must carry out checks on electrical installations. You must ensure that they are maintained in accordance with the applicable health and safety rules.

Verification findings, justifications for works and modifications made shall be recorded in a register.

The register may be kept in paper or electronic form provided that it is identified, numbered and dated at the time of its creation by means offering any guarantee of proof. It can be integrated into the security register or kept separately.